Before initiating any project, our team understands the business requirements of the client and how the digitized document will be used. It helps in identifying the right format and planning the process of document digitization.
Collate and Align Documents
Several companies have set data across different locations, offices or branches. We assist them in collating the information from different places and aligning in the right order. Our team also works in rearranging the documents in making it ready for processing. We remove all the pins, staples, threads, etc. from the documents.
Hi-Speed Document Scanning
After the entire analysis, arrangement and cleaning process, we ensure the data is sent for the scanning. We use the latest advance tools and software for high resolution scanning by which it is clearly visible. In the first part of scanning, we save the documents in the image files.
Document Conversion Process
We use the Optical Character Recognition (OCR) process to covert the image files into readable text files. Although it sounds simple and easy but it is one of the toughest process in digitization.
For easy retrieval and accessibility, our team adds file names and processes it further into a structured data.
Formatting and Packaging
Once the data is properly structured it is further converted into the required format. Whether it be PDF or Tiff.We add the entire data into the right packaging, i.e. DVD or CD.
To know more HTTP://www.documentmanagementsystem.org/digitization